Alumni Association Bylaws
Revised August 2005
Name of the Organization
The name of the association shall be The Southern New Hampshire University Alumni Association. Southern New Hampshire University was formerly known as New Hampshire College.
The purpose of the association is:
To provide support, as alumni, through leadership and commitment, to the tradition and future of the Southern New Hampshire University community and to develop and enhance alumni pride in, and affinity to, the university.
The rules and regulations and general constitution and conduct of the Association shall be covered by a set of By-Laws, which may be amended in accordance with the provision thereof.
Members of the Alumni Association
Membership in this Association shall consist of Active and Honorary Members.
A. Active Members: Shall be holders of academic degrees or certificates conferred by Southern New Hampshire University.
B. Honorary Members: Shall be all holders of honorary degrees conferred by Southern New Hampshire University and for those individuals whom the Association wishes to honor because of their devotion, service or generosity to the University or Alumni Association. Honorary members shall enjoy all the privileges of active members except the right to hold a position/office on the Alumni Board of Directors.
Management of the Alumni Association
Section 1- The management of this Association shall be vested in an Alumni Board to be called the Southern New Hampshire University Alumni Board of Directors. The Board of Directors shall be responsible for the policy and programming of the Association and shall have general powers as to meetings, and the designation of means appropriate to the attainment of the purposes of the Association.
Section 2- The Executive Board will have the authority to make decisions relative to amending the by-laws when expeditious action is an absolute necessity, and without such action the good of the Alumni Association could be adversely affected.
The Alumni Board of Directors
Section 1- The Alumni Board of Directors will consist of a minimum of 16 and no more than 22 members including the Executive Board.
A. Elected Board Members:
The Executive Board members shall be elected every two years for a two-year term. (SeeArticle VII, Section 2)
B. Appointed Board Members:
The President of the Board of Directors may appoint two additional Board Members. These members shall be appointed for a two-year term.
C. Non-Voting Student Representatives:
The President of the Board of Directors may appoint one representative of the Student Government Association and one representative of the Student Ambassadors to the Board of Directors for a one-year term.
Section 2- Terms and Conditions: Members of the Board absent at two meetings in a row or a total of 50% during the year shall be sent a notice by the President that their meeting absences has placed them in jeopardy of being removed as a Board member. The individual may be asked to resign or placed on probation.
Section 3- Removal of Alumni Board of Directors Members: Any member may be removed from the Board by a majority vote of the Alumni Board Members present at a regular or special meeting of the Board where a quorum is present.
Powers and Duties of the Executive Board
Section 1- The officers of the Board shall be President, Vice-President, Secretary, Treasurer, and the Director of Alumni.
A. President: The President shall preside over the Executive Board as a voting member. Appoint all chairpersons of standing and special committees. Have the power to call special meetings of the Alumni Board of Directors. The President or their designee will be the Alumni representative to the Board of Trustees.
B. Vice-President: The Vice-President shall discharge the duties of the President in the event of absence and shall perform such additional duties as may be prescribed by the President.
C. Secretary: The Secretary will be responsible for the agenda, recording and maintenance of the records and minutes of the meetings of the Alumni Board of Directors and Executive Committee. The Secretary shall provide such meeting minutes within one week of the meeting date and other important Alumni Board information as requested by the President of the Board of Directors to the person designated by the Alumni Office to post on the Alumni Association section of the University's Web site in a timely manner.
D. Treasurer: The Treasurer shall provide periodic financial reports on the University's scholarship funds and alumni programs.
Vacancies of the Alumni Board of Directors
Section 1- If any vacancy in any elective office other than President should occur, the Executive Board of the Alumni Board of Directors may act to fill such office for the unexpired term. By a majority vote of the Executive Committee new members may be appointed.
Section 2- If a vacancy in the office of President should occur, the Vice-President automatically becomes President for the remainder of the term. At that time the Executive Committee may appoint a current member of the Board by majority vote to assume the role of Vice-President.
Meetings of the Alumni Board of Directors
Section 1- The annual meeting of the Alumni Association shall be held in the fall of each academic year. at a time and place to be set by the Alumni Board of Directors.
Section 2- Meetings shall be held by the Board of Directors at least four times each year at times and places to be determined by the President of the Alumni Association.
Section 3- Special Meetings may be convened at the call of the President of the Association or by five members of the Board of Directors upon ten (10) days' written notice to all Directors.
Section 4- A simple majority of the Board of Directors present at any meeting, regular or special, shall constitute a quorum.
Section 5- Committee meetings may be called at the request of any Committee Chair at the convenience of the Committee Members.
Section 6- Being present at a meeting can be in person, by telephone through the use of conference equipment, internet or other electronic means which allows the Board member to participate fully in discussions and in voting.
Elections to the Alumni Board of Directors
Section 1- Any person nominated for the position of President of the Alumni Association must have served a minimum of one year on the Alumni Board of Directors.
Section 2- Interested candidates should submit a letter of intent and a resume to the board's Nominations Committee no later than June 1. The Nominations Committee will review applications, interview potential candidates and send recommendations to the Executive Committee for final approval.
The SNHU magazine and the Alumni Web site will include information on becoming a board member and direct interested candidates to contact the nominating committee or the office of Alumni and Community Relations.
Section 3- Newly elected directors will take office in September.
Committees of the Alumni Council
Section 1- The following are standing committees of the Alumni Board of Directors and unless otherwise indicated herein, the President shall appoint the chairperson and all members of the Committees of the Board of Directors:
A. Executive Committee: The Executive Committee of the Board of Directors shall consist of the President of the Association, Vice-President, Secretary, and Treasurer. The Executive Committee shall have such powers and responsibilities with respect to the management of the Association as determined by the Board of Directors. The President of the Association shall serve as the Chairperson of this committee.
B. Nominating Committee: The Committee shall consist of a minimum of three members of the Board of Directors, one of whom shall have served on the committee during the previous year if available to serve. The Director of Alumni shall be a permanent member of the committee.
C. Fundraising Committee: The Committee shall consist of a minimum of three members of the Board of Directors, one of whom shall be the Vice President of the Alumni Association and the Treasurer.
D. Social/Reunion Committee: The Committee shall consist of a minimum of three members of the Board of Directors, one of whom shall be the Vice President of the Alumni Association.
Section 2- Special Committees may be appointed by the President as needed to consider matters upon which action is desired.
Section 1- The class shall be the basic organization of the Association. A class is established each year upon enrollment at the University. Upon graduation of the class, the name of each member of the class shall be added to the rolls of the Association. An individual who is a member of more than one class, upon application to the Director of Alumni, may be listed with the class of the individual's choice for class activities.
The rules contained in the current edition of "Robert's Rules of Order Newly Revised" shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with the Constitution, By-Laws and any special rules of order the Association may adopt.
Amendments to the Constitution and By-Laws
The Constitution and By-Laws may be changed or amended once a year at the annual meeting of the Alumni Board of Directors by a two-thirds vote of the members present. All proposed changes to the Constitution and By-Laws must be mailed to the Board of Directors at least 30 days in advance. Changes to the Constitution and By-Laws must be posted on the University's web site for the viewing of Alumni.
If you have any questions, please contact the alumni office at 603.645.9799 or email to firstname.lastname@example.org.